Legal
Privacy & Cookies Policy
Last updated: 26 September 2026
This policy explains how Fairfield Golf & Sailing Club (“we”, “us”, “our”, “the Club”) collects, uses and protects your personal data when you visit this website or contact us, and how we use cookies. It’s written to be read alongside our Terms & Conditions.
Who we are
Fairfield Golf & Sailing Club, operated by Fairfield Golf Ltd (company number 10122365), is the data controller responsible for your personal data.
Postal address: Kings Road, Audenshaw, Manchester, M34 5FA
Email: manager@fairfieldgolfclub.co.uk
Phone: 0161 370 0088
We are registered with the Information Commissioner’s Office (ICO) under registration reference ZB456401.
Personal data we collect
We collect personal data in a few limited ways:
- Enquiry form: when you use the enquiry form on our Contact page, we collect your name, email address, phone number (if given), the subject you select, how you say you heard about us, and your message.
- Other enquiries: if you contact us by phone, email or in person — for example about membership, visiting, societies, weddings or events — we collect whatever personal data you choose to share with us in that conversation or correspondence.
- Technical data: like most websites, our hosting provider automatically logs basic technical information (such as IP address, browser type, and pages requested) for security and troubleshooting purposes. We do not currently use this data for analytics or profiling.
We do not collect payment card details through this website, and we do not currently offer online accounts, logins, or e-commerce checkout to visitors.
How we use your personal data
We use the personal data described above to:
- respond to your enquiry, and pass it to the right person at the Club (for example the Pro Shop, membership secretary, or events team);
- process membership applications and administer membership;
- plan and administer weddings, private events, society days and corporate bookings you’ve enquired about;
- keep basic administrative records of correspondence; and
- maintain the security of our website and diagnose technical faults.
Our legal basis for processing
We rely on the following legal bases under UK GDPR: your consent (when you voluntarily submit an enquiry to us); our legitimate interests in running the Club, responding to enquiries and keeping our website secure; and, where you become a member, the performance of a contract with you (membership is also governed by the Club’s Rules and Constitution, copies of which are available from the Club Office).
Sharing your data
We don’t sell or rent your personal data. We may share it with:
- staff, committee members or contractors at the Club who need it to deal with your enquiry;
- service providers who process data on our behalf, such as our website host and email provider, under appropriate confidentiality terms; and
- a regulator, law enforcement body, or other third party where we’re required to by law.
Third-party services used on this website
A few parts of this website rely on services provided by other companies. When you interact with these, that company also processes some data as a separate data controller, under its own privacy policy:
- Google Maps — our Contact page embeds a Google Map. Loading it lets Google know you’ve visited that page and may set cookies; see Google’s Privacy Policy.
- Google Fonts — we load some typefaces from Google’s servers, which involves your device’s IP address being sent to Google to retrieve the font files; see Google’s Privacy Policy.
- BRS Golf and GolfNow (tee time booking) — our tee time booking links take you to BRS Golf (members) or GolfNow (visitors), each operated independently of us. Anything you submit there is governed by that platform’s own privacy policy and terms, not this one.
- Facebook (news feed) — our What’s On page shows a live feed from our Facebook page, provided by Meta. Loading it lets Meta know you’ve visited that page and may set cookies, especially if you’re logged in to Facebook; see Meta’s Privacy Policy.
- Social media links — links to our Facebook, X/Twitter and Instagram pages take you to those platforms, which have their own privacy policies.
Cookies
Cookies are small text files placed on your device. Here’s what this website currently uses:
| Type | Purpose | Notes |
|---|---|---|
| Strictly necessary (WordPress) | Keeps staff securely logged in to manage the website. | Only set for logged-in administrators/editors — never for ordinary visitors. |
| Third-party embedded content | Set by Google when the Contact page’s map loads. | Outside our control — see Google’s Privacy Policy above. |
| Third-party embedded content | Set by Facebook (Meta) when the What’s On page’s Facebook feed loads. | Outside our control — see Meta’s Privacy Policy above. |
| Analytics | Not currently used. | We do not currently use Google Analytics or any other analytics or advertising cookies. If we start using Google Analytics (or a similar service) in future, we will update this policy and, where the law requires it, ask for your consent through a cookie banner before any non-essential cookies are set. |
You can control or delete cookies through your browser settings at any time — see aboutcookies.org for guidance. Blocking cookies from Google Maps may stop the map on our Contact page from loading.
How long we keep your data
Enquiries submitted through our contact form are sent directly to our email inbox and are not stored in a database on this website. We keep enquiry correspondence for as long as reasonably necessary to deal with it and for a limited period afterwards for our own records — normally no longer than 24 months — unless we need to keep it longer to meet a legal obligation or to establish, exercise or defend a legal claim. Membership records are kept in line with the Club’s Rules and Constitution and for as long as needed to administer your membership and meet our accounting and legal obligations.
Keeping your data secure
We take reasonable technical and organisational steps to protect personal data you share with us, including restricting who can access it and keeping our website software up to date. No method of transmission over the internet is completely secure, so we can’t guarantee absolute security.
Your rights
Under UK data protection law, you have the right to:
- ask us for a copy of the personal data we hold about you;
- ask us to correct inaccurate or incomplete data;
- ask us to delete your data, in certain circumstances;
- ask us to restrict how we use your data, in certain circumstances;
- object to us processing your data, including for direct marketing;
- ask for your data to be provided to you, or transferred to another organisation, in a portable format; and
- withdraw your consent at any time, where we’re relying on consent.
To exercise any of these rights, contact us using the details above. If you’re unhappy with how we’ve handled your data, you also have the right to complain to the Information Commissioner’s Office (ICO), the UK’s data protection regulator — though we’d appreciate the chance to put things right first.
Children’s privacy
This website is aimed at adults making enquiries about the Club. We don’t knowingly collect personal data from children through the website. If you’re a parent or guardian and believe your child has given us personal data, please contact us and we’ll remove it.
Changes to this policy
We may update this policy from time to time — for example, if we start using Google Analytics or another new service. We’ll update the “Last updated” date at the top when we do. Please check back periodically.
Contact us
If you have any questions about this policy or how we handle your personal data, please contact the Club Office at manager@fairfieldgolfclub.co.uk or 0161 370 0088.